Quick reference - Dean's Office contacts by subject:
Contracts & Grants, Strict Full Time (SFT) program, CFAH & Formula Fund calls
Rowena Banks, 530-752-0549
Graduate Education programs – GSSP, STAR, REACH, YEAR
Sue Kanoho, 530-752-6612
Fund allocations, financial analyst
Christine Munsterman, 530-754-7746
Celeste Borelli, 530-752-6261
Cherie Felsch, 530-752-1384
Nancy Wilson, 530-752-1370
School Safety Officer
Larry Neal, 530-752-9257
Computer equipment services
SVM IT Staff, 530-752-8953
John Gardiner, 530-754-7506
Student curricular support
Karen Boudreaux, 530-752-1765
Jennifer Gouine, 530-752-3737
Clinical Trials Analyst
Chrissy Kinkade, PhD, 530-752-5633
Quick reference - Campus contacts by subject:
Main phone: 530-754-7700
Confidentiality agreements, patentable inventions, and resources for faculty
Main phone: 530-754-8649
SVM Intellectual Property Officer
Robin Stears, 530-752-9866
General inquiries and information: 530-752-0370
Business contract team lead
Kelly Gilmore, 530-754-1374
Staff contact number: 530-752-2364
Main phone/general inquiries: 530-752-0370
Karen Casebeer, 530-754-1359
Robert Fischer, 530-754-1361
To report a facilities related emergency, call 530-752-1655
To request routine repairs, use the online submission page.
Accident Prevention Programs
Bob Wachter, 530-297-4605
Biological Use Authorizations
Niki Drazenovich, 530-754-9096
Radiation Use Permits
Claire Denham, 530-752-3520
New Faculty Checklist
Helpful list for new faculty and their home department staff.
What is a Research Grant?
Research Grants and contracts are written agreements with external sponsors. UC Davis provides research, training, public service, or non-standardized testing or other services. Research grants and contracts include agricultural marketing board orders. Research grants and contract agreements contain one or more of the following provisions:
- A research protocol or other statement of work.
- A designated principal investigator(s).
- A designated period of performance.
- A budget.
- An obligation to account for costs incurred and to return unspent funds.
- Disposition of intellectual property rights.
The Office of the Vice Chancellor for Research (OVCR) reviews and signs off on all funding requests before submission to the funding agency.
How to calculate Effort Commitment:
UC Policies and Definitions for Research Grants and Proposals
UC definition of equipment
There are cases where both the State and the Federal regulations apply. For example, if the University received funding from a corporate entity that was using a prime award from the NSF to fund the project, both the Form 700-U and the Federal financial disclosure forms would be required.
Federal Requirements for F&A (Indirect) Costs
Office of Management and Budget circulars
Summary of UCD indirect cost rates
Faculty, Staff and Graduate Student Salary and Benefits UC academic salary scales
School of Veterinary Medicine - Faculty - Ladder Ranks: Strict Full Time (SFT) Salary Scales. It is mandatory that the following SFT statement be included in all budgets relating to contract, grant and business agreement activities for faculty in the Strict Full-Time Salary Plan:"In accordance with the School of Veterinary Medicine Strict Full-Time Salary Plan, the amount of faculty effort applied to research activities, i.e., contracts, grants, etc., must be charged to the project."
NIH salary limitation on grants and contracts
UC Davis staff salary scales
No-Cost Time Extension
An extension of the period of performance beyond the expiration date to allow the principal investigator to complete a project at no additional cost to the sponsor.
Non-competing continuation grants
Non-competing continuation grants are submitted when a project has been guaranteed funding for multiple years. A continuation application is submitted annually after the first year, for each subsequent year of the project. For the NIH, a non-competing continuation application uses the PHS-2590 application kit. The applicant is required to provide a progress report and note any changes in the personnel budget. The initial Notice of Award received by the PI should state if the NIH Streamlined Non-competing Continuation Procedures (SNAP) can be followed.
Types of Research Grants
Interim or Bridge Funding
Bridge funding is a UC Davis program funded by the Vice Chancellor for Research designed to assist principal investigators who are between grants so as to help maintain continuity in their research programs. Interim funding is authorized to expend funds on a project to a specified limit before the award document has been received from the sponsor.
Modular Grant Applications
About modular grants
New (unsolicited; solicited)
A formal request to a sponsor for funds to support a new project. A solicited proposal is submitted to a sponsor in response to an RFA, RFP, RFQ or PA. An unsolicited proposal is one that is not in response to a published request.
A renewal application or proposal is a competitively reviewed proposal which builds upon the original work performed. It generally extends the scope of the original work, extends the time period, and includes a request for additional funds.
A revision proposal is a modified and resubmitted request for funding (proposal) for a project that was previously not funded either because it was denied by the sponsor or withdrawn by the principal investigator.
A document written under the authority of, and consistent with the terms and conditions of an award (a grant, contract or cooperative agreement), that transfers a portion of a project to another institution or organization.
A supplemental proposal is a request to the sponsor for additional funds for an ongoing project during the approved performance period. A supplemental proposal may result from increased costs, modifications in design, or a desire to add a closely related component to the ongoing project. Some sponsors also offer supplemental programs which are designed to fund the hiring of minority or undergraduate students.
Federal Sponsor Guidelines
How do I submit a Research Grant Proposal?
First Step - Prepare Proposal Package in EGReT
Next Step - Submit complete proposal for review via the EGReT web portal (send emails to firstname.lastname@example.org).
Next Step - Department Approval and Signatures through the EGReT web portal.
Last Step - Submit Proposal Package to Sponsored Programs via the EGReT web portal.